accounting software

Making Life Easier for Employees with Children

Making Life Easier for Employees with Children 750 x 450

Making Life Easier for Employees with Children

Working and parenting at the same time has never been an easy feat. With work demanding more time than ever and spilling over into home life via messaging and other electronic communications, it is sometimes difficult to separate work from life. To create a sustainable workplace culture and to attract the top tier employees, it is important for companies to beginning looking into how they can make life easier for employees with children.

Offering Paid Parental Leave

When babies are born, it is a very important time for the family to form bonds and figure out their new system. Offering paid parental leave is becoming standard among many large companies and can be invaluable for new families. While mothers generally need longer leaves of absence in order to get used to feeding and to recover from delivery, it is becoming standard to offer fathers a few weeks of paid parental leave, as well.

Scheduling with Flexibility

Parents often need a little more flexibility in their schedules than non-parents. Illnesses, school days off, and other obligations may crop up and get in the way of work. By scheduling flexibly, employers show employees that they care and they also help to ease workers’ minds so that they can be fully focused and committed while on the job.

Optimizing Scheduling

In addition to scheduling with flexibility when events pop up in parents’ lives, employers can work to anticipate certain scheduling conflicts in advance and take steps to mitigate issues. Children of school age will invariably have nights and weekends off, so it makes sense to schedule parents to be available for these times so that they do not have to waste their energy and time making arrangements. Working with parents to create an ideal schedule often works out in everyone’s best interests.

Consider Instituting Split Shifts

A growing trend among some companies is the split shift. Employees that work split shifts come in during the morning and work through the early afternoon, then pick children up and spend a few hours with the family eating dinner, assisting with school work, and putting the children to bed. After the children have gone to sleep, they log a few hours finishing up work so that their time is best prioritized among all of the important things in their lives.

Allowing Remote Work When Possible

If your company can allow remote work to some degree or another, it may be very helpful for the employees that are parents in your company at times. Allowing your employees to work remotely when their children are sick or when a snow day is called can help you to stay on track with deadlines, can prevent your employee from having to take a sick day, and can show that you care enough to work with them.

Assisting with Childcare

Depending on the structure of the workplace, some companies have found that it makes sense to offer assistance with childcare in one form or another. This may mean allowing employees to bring their children to work, if the workplace is not dangerous. This may also mean offering benefits to assist with the costs of child care.

Source : time.com

Contact Us : www.singaporeaccountingsoftware.com

 

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Cash Register VS POS System

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Cash Register VS POS System

POS System a new technology for your Financial Transactions

A familiar item, cash registers are simply machines that record sale transactions, give change and store money. POS system on the other hand is a relatively new technology that has additional capabilities of handling financial transactions, keeping inventory track, recording business data and providing help in decision making.

In short, the biggest difference between a cash register and a POS system is real time tracking, efficiency and communication. Both technologies are very useful if one install the right technology to his/her business. In this article, we’ll have a look on key features and benefits of both cash register and POS systems. We’ll also discuss which technology is suitable for which business.

Key Benefits Of Cash Registers

A typical cash register may bring following benefits for you.

  • Provides safe and secure money storage options.
  • Improves transaction speed and efficiency.
  • Cheaper as compared to a POS system.
  • Less training required most of the time.
  • Comes with built-in software and hardware components.
  • Straightforward with basic functions and reporting.

Key benefits of POS Systems

A POS system will cost you more than a traditional cash register but it will also provide you more benefits. Some of them are:

  • Generates bills automatically via Barcode
  • Saves all transactions data in a database.
  • Capable of dealing with products in large volumes.
  • Provides advanced reporting and analysis features and helps in data mining.
  • Streamlines inventory management.
  • Enhances team collaborations via different available options.
  • Comes with up gradation options.
  • Provides data access from anywhere in the globe.
  • Safest option regarding data security.
  • Provides options for data recovery in case of any disaster.

So now, as you are familiar with the benefits of both cash register and POS systems, you’ll be able to decide among both technologies. However, let’s discuss more this selection in detail.

When To Choose Cash Registers?

You should only go for a simple cash register if your business is on a small scale or you are a startup with limited financial resources. You don’t have trained employees and you don’t need to deal with bar codes etc. If this is the case, you should select cash register. However, there might be inefficiencies that you will have to deal with. Like having to keep manual record of everything and dealing with maintaince problems. It will take longer to know which are your fast moving or slow moving item(s). Your transaction processing time will also reduce in this case.

When To Choose POS Systems?

Unless you are a startup with very a very tight capital or a small business with not much income, you should always go for a point of sale system. A POS system has countless benefits and they grow as your business grows. The reason behind all these benefits is that POS systems are operated by computers. And where there are computers, there are countless possibilities of innovative and new ideas and features. Although POS systems are expensive and you’ll have to make an investment in the beginning, the investment is worth it and you’ll get your investment back soon.

Source : sgbestpos

Contact Us : www.singaporeaccountingsoftware.com

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Quicken Home and Business – A Review

Quicken Home and Business – A Review 650 x 375

Quicken Home and Business – A Review

If you are looking for personal accounting software with a few small business features, Quicken Accounting fits the bill. Quicken offers basic business accounting tools for those who manage cottage industries. Most of the program focuses on personal accounting, though. Quicken offers investing tools, tax planning tools, and property and debt management tools, all ideal for personal finance. Even the reporting categories are suited to personal users: Where did I spend my money during this period? How much did I pay to account B? What am I worth today? and, Did I meet my budget?

Though friendly to personal users, Quicken Accounting received a low rank for features in our accounting review because this program lacks important small business section, such as Inventory, Payroll, Time Billing, and Jobs Management. However, the program does have Accounts Payable and Accounts Receivable sections, some cash flow options and a Balance Sheet. If you need a program for personal accounting with only a few small business extras, Quicken works.

Accounting & Business Functions

Quicken Home and Business is an easy program to set up, understand and use. The separate business feature contains most of the small business options, including Accounts Payable and Accounts Receivable—both easy to manage.

If you want manage payroll, however, you have to sign up for a separate service. This is an annoying extra step for those who want payroll features integrated into the accounting program.

Quicken Home and Business has intuitive navigation. The drop-down menu at the top of the screen has icons below to help you find the setup wizard and extra services. Quicken also offers tools to manage cash flow, investing, property and debt, planning, and taxes.

 

Implementation & Startup

The help documentation is excellent; it is complete with a search function so you can find the right subject quickly and easily. They also offer a How do I section at the top of each screen so your questions can be answered quickly and easily.

Help & Business Education

The Accounts Receivable section of Quicken isn’t as good as in some of the other software we reviewed. First of all, it’s hard to find. You must click on the Business drop down menu then find Invoices and Estimates. A small business should be able to reach Accounts Receivable in one click.

This software lets you to make and email invoices but you cannot track shipments or print labels. We found only one report related to accounts receivable

Contact Us : www.singaporeaccountingsoftware.com

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Small Business Accounting Software Everything You Need to Know

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Small Business Accounting Software: Everything You Need to Know

1. Look in the proverbial mirror and make a list

Arguably the most important, if mundane, tip is list your small business’s accounting needs. Most owners have a general idea of what they want, but if you want to minimize cost then a specific list is key. Otherwise you end up paying for features you don’t need.

Not sure where to start? First, pick the low-hanging fruit.

Take all the functions you are already doing with Excel/graph paper/post-it notes and put them at the top of your list. Things like invoices, inventory, and income and expense tracking. Then ask yourself who accesses, or will need to access, this information. (Sales staff, the bookkeeper, the accountant?) Check off the number of seats your new accounting software will need to support. Now your list has its basic framework. And if you’re a very small business who just needs the “basic framework” then stop here. But if not, it’s time to determine what “advanced” features you’ll need out of your accounting software. Use these three questions as a guideline:

What functions will help save time on employee management? What functions will help save time on customer relations? What applications and processes will the accounting software need to integrate with?

Employee Management

Payroll, sick, personal and vacation day tracking are the most common employee management tasks a small business handles. Small businesses with significant head-counts should research dedicated human resources management tools and/or payroll processing services for these tasks, but for very small businesses

Base your decision on the value such time-saving will generate for your business. Could the time spent on employee management be instead used to generate more revenue? If so, tasks like payroll should go on your list.

Customer Relations

Customers will take note of your sales and delivery strategy, but they will remember forever how you present your bill. How you manage your accounting procedures says a lot about how you manage your customers.

Your new accounting software must maintain the goodwill you’ve worked so hard to build with your customers – and help you get paid faster too.

Evaluate each stage of your accounts receivable process, from purchase order to bank deposit, to see where software can clean up any inefficiencies. Cash flow is a top priority for a small business. You want accounting software to speed up payment, not slow it down.

Integration

Consider the applications you’re already using to run your business. How would new accounting software integrate with those applications?

Maybe you’re a retailer that needs its point-of-sale system to instantly give sales and inventory updates to accounting. Maybe you’re a direct sales organization that needs customer invoices to post directly into your CRM. (Or maybe you’re any business that just wants its old Excel files to load without wingdings infiltrating the spreadsheets Whatever you are, save yourself the pulled-hairs and check compatibility before you make a decision.

2. Consult with professionals

Sure, you ignored the warnings from your parents when you married your long-time sweetheart, but with a software marriage, you can’t afford to ignore those with experience.

If you have a bookkeeper, ask them for a recommendation. At the very least make sure your accounting staff is proficient with your software choice.

Get your IT staff involved too. If you’re going to keep accounting data storage and security in-house, your servers will have to be up to the task

The most obvious, and critical, consultation is with your accountant or CPA firm. They are not only experienced with many of the platforms you’re looking into, they are also deeply familiar with your business. Ultimately you’ll want a program your accountant is comfortable using. Why make the professional who’s trying to keep you out of IRS hell miserable? Make sure they endorse your choice. If this isn’t an aphorism, it should be: if you’re accountant isn’t happy, you’re not happy.

A side-note: you may want to give your accountant year-round access to your software so they can head off any tax-angina. If so, online or cloud-ready capabilities are something you’ll want to put on your software wish list.

3. Demo, demo, and demo again

You have your list and your professional recommendations. Now you need to get your feet wet – but in the shallow end of the pool. It’s time to demo products.

Most products on the market offer free trials, and a couple of hours spent clicking around is incredibly useful. Use this time to check how intuitive the interface is, how well it jives with your work habits and task flow. Remember, you’re getting married. You don’t just want fancy features, you want to be able to talk to it on an average Thursday afternoon too. Don’t dismiss a curated demo. Yes, you’ll probably have to listen to a sales rep point out features as breathlessly as a kindergartner with a new macaroni necklace. Put up with it so you can ask questions about everything on your list.

Support is often overlooked when choosing software, but as a small business you’re more likely than most to need it. Ask if the vendor offers product training. Ask about the hours and breadth of their tech support. And don’t forget to ask how much all that support costs.

If your small business has limited, or even non-existent IT, ask the vendor how your data is backed up and how they keep it safe. And how easy it is to recover all your files if your systems are damaged by an act of God (or man – or office cat.)

Most importantly, inquire about the product’s scalability. Do you really want to go through this matching process again when you grow from small to medium to (fingers crossed) enterprise? Good software should grow with you.

4. Don’t overbuy

This one’s quick and dirty: remember all that time you spent on your list? Honor that effort and stick to your guns. Suspect anything that sparkles. The program that does what’s on your list is the best program. As a small business, cost is key – you only want to pay for what you’re going to use today. If the program is scalable (and it should be) then its bells and whistles will be there for you when you’re ready.

Age-less pro-tip: Garbage In, Garbage Out

You did it. You made your list, you asked your accountant, you hounded a few sales reps and you didn’t overbuy. Congratulations again. This time on your software marriage. Want to stay out of divorce court? Develop good data-entry habits. Your new accounting software, for all its power, won’t fix sloppy data-entry. Neither time nor money will be saved when you need a secret decoder ring to figure out your chart of accounts.

Source : techradar

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Why Use A POS System To Manage My Store

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Why Use A POS System To Manage My Store ?

POS systems will solve a multitude of problems in your business

One of the focal points of any retail or hospitality business is the cash register. The ability to process transactions and tender cash are essential to the efficient operation of the enterprise. If you have a lot of cash transactions, replacing the cash registers with a Point-Of-Sale (POS) system save you money. A POS system is computer software and hardware networked together to track sales and inventory as they occur. POS systems will solve a multitude of problems in your business.

Since implementation of a POS system is requires a large investment in time and money, the selection of software and hardware requires careful research into the features available and associated costs.

Generally, if your business has annual sales is more, you can achieve considerable savings and benefits from a POS system. From a Return-On-Investment perspective, it should pay for itself in between 1 and 2 years. For the new business, a POS system is a smart investment. The savings in labor hours and increase in efficiency makes balancing staffing easier, and the POS system automates many time-intensive tasks. Most POS software helps you stay aware of how your business is performing.

Many owners and manages find that the reports generated from the POS system invaluable in the day-to-day and long term management of the business. From revenue and profit reports, ordering reports and product sales reports, the POS system offers a perspective of the total business that is difficult to grasp in other ways.

Here are some of the advantages of using a POS system to track and manage your business:

  • Reduce Shrinkage– since inventory quantities are tracked in real time, understanding shrinkage becomes easier. Every modern POS system includes receiving and inventory functions. Proper use of these functions helps pinpoint the causes of inventory loss, reduces “out of stock” conditions and makes overall business management easier.
  • Manage Specials– POS systems automate the process of tracking current and marked down pricing. Discounts, coupons and promotions are often critical to attracting and retaining business. POS systems excel at managing and reconciling short-term discounting automatically.
  • Maintain Control – Many business owners discover that efficiency and customer service suffer when they’re not on site. POS systems give you the ability to track volume and performance when you’re not on the floor or you’re busy with other tasks.
  • Improve Efficiency – POS systems allows your staff to tend to revenue generating tasks such as helping customers.  It eliminates the need to double-check inventory disparities and cash register reconciliation. POS systems dramatically reduce the effort required to do inventory and other repetitive paperwork. Improved efficiency means higher customer satisfaction, lower costs and higher sales.
  • Timely and Accurate Reports – POS systems give you the ability to analyze sales data. You can measure the effectiveness of pricing or advertising campaign. You’ll know what items need to be ordered and in what quantity. You can identify high margin items and promote them further. You can easily calculate daily gross revenue, cost and profit. Historical data analysis helps to forecast your future needs.
  • Improve Customer Satisfaction – Using a POS system with barcode scanner will significantly speed up the check-out process. It gives you the ability to recognize your best customers and reward them for their patronage. It can easily collect customer data (from credit card transactions) that you can use for targeted advertising and incentive programs.
  • Manage Using Remote Access – Many POS system software packages give you the ability to manage the system while mobile. Whether you’re traveling between stores or taking a day off, remote access gives you the ability to see what’s going on at the location and take action when needed.

Flexible Expansion Options – Most POS system software gives you the ability to add registers and administration computers. If you have an eye to expansion, make sure that you can connect the multiple stores via the web or other connection method. This will allow you to use a single system to manage all your locations.

Source : carolina barcode

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